Why Your Business Needs Office 365

You’ve heard all the talk about Office 365. Your employees have been dropping hints about it. You’ve even looked at all the tools and features and now you’re wondering if it really is the solution for your small business or enterprise. The answer is yes. Office 365 can help your employees work together in new and more efficient ways. But, Office 365 is more than just a set of tools. It’s a new way of working. Here are several reasons small business owners and enterprises should consider using Office 365.

 

Data Security and Control: Data security in the cloud is no longer an issue. Office 365 has built-in security and continuous compliance so small businesses can focus on the right things. You always know where your data is and who has access to it. You can also remotely wipe all data if you lose your mobile device. So, go ahead and store your data safely in the cloud. Storing your data online also keeps it safe in case something happens. Imagine losing your laptop or breaking it? Thanks to 1TB of OneDrive online storage, your data is safer than ever before.

The Security Development Lifecycle is applied to Microsoft Online Services development, deployment, and maintenance. Microsoft monitors the systems continuously for suspicious activity and has a robust incident response protocol in place.

 

Stay Up and Running, No Matter What Happens: After security, the most commonly mentioned area of concern regarding cloud services is reliability. Downtime means lost worker productivity and ultimately costs companies money. Microsoft Online Services provides a service level agreement and has a 99.9 percent scheduled uptime. Microsoft has multiple datacenters, located all over the world, hosting redundant network architecture. If there is an outage at one datacenter, another can act as a backup. Customers hosted by the first datacenter are transferred to another, with as little service interruption as possible.

Let’s face it. If your in-house system crashes or your office building is destroyed by a fire or flood, you’re stuck. You have no data, servers or website. Statistics showed that 25% of small businesses do not reopen following a major disaster. If you send your data to the cloud, all your business documents and applications, such as email, will always available. You’ll be up and running, no matter what happens.

 

You Can Work Anywhere Anytime: Working remotely used to mean you needed help from an IT professional to set up a Virtual Private Network (VPN) so you could access your files from the office. With Office 365, this isn’t necessary. You don’t need any special configuration or IT skills. All you need is an internet connection and you can start working. It’s that simple!

 

Get Organized: Meetings, email and contact management are a big part of everyday life in a small business. When you use Office 365, email, calendar and contacts are all synchronized to work together. Update a contact on your mobile phone and it will be automatically updated across all your devices. This is a great feature to help small businesses get the most from Office 365. You can also access the same data from any device. Save a document on your PC and continue working on it on your mobile or tablet.

 

Predictable Monthly Cost: Forget about upfront costs! Office 365 has a flexible monthly billing process that lets you add or decrease the number of users to suit your needs. You’re not locked into a contract and you change plans at any time to suit your growing business needs. This kind of scalable solution might be exactly what a small business is looking for to get started in the cloud. Since you don’t have to worry about upfront costs, it will be easier to fit this solution into your monthly budget.

 

Larger Mailbox Storage: We all have this tendency to store all our email messages in our inboxes. Sometimes we try to clean it up, but we end up keeping every single email we’ve ever sent or received. With Office 365, this kind of housekeeping is behind you! You can say goodbye to that red popup that reminds you it’s time to clean up your email. Instead, say hello to 50GB of email storage space standard on Business Subscription plus you get 100GB of Online Archive Storage. Office 365 even offers unlimited email storage in its Enterprise Subscriptions.

 

No More Licensing Mess! Sorting out software licenses can be a real headache for a small business owner. One of your employees might be using one version, while another employee is using an upgrade of that same version. The result? You don’t know how to bring everyone up to speed so they’re all working on the same version. Office 365 includes all licensing and it can be deployed company wide. This means companies and their users get all the features and functionality of the very latest version of Microsoft Office, and all users will get upgrades at the same time.

 

CenCal Tek is a Cloud Service Provider and Partner with Microsoft so call today to take your business to the next level of Productivity with Office 365!